Find the leaks eating into your pub's profits.
Over 10,000 successful hospitality owners and managers love Loaded
What should pub management software cover?
Pub management software should connect your stock, workforce and POS revenue in one back office system. A pub is often a bar, bistro and large team under one roof, so you need one clear view of costs and performance across the entire venue. The right platform should help you control margins on tap beer, wine, spirits and food, while showing how purchasing, wastage, staffing and sales are affecting profit as the day plays out.
- Beverage and kitchen stock both managed, not as two separate systems with two different workflows.
- Live recipe costing and wastage tracking for draught beer, cocktails, wines and bistro dishes.
- Rostering, timeclock and labour costs connected to sales, so staffing decisions reflect trade.
Why does stocktaking always feel like such a punishment?
Usually because a full stocktake takes forever, the team don't want to do it, and nobody believes in the numbers you get back. It just creates stress and finger-pointing for no visible improvement in margins. Loaded lets you stocktake down to single problem items instead of the whole inventory every time, so your biggest losers can become your biggest winners.
- Flexible stocktaking right down to single problem items, not the whole pub stock list every time.
- Analyse wastage per item with full tracking of inwards and calculated usage.
- Item-level variance analysis - not just that stock is missing, but what value.
How do I get one view of my pub's performance?
Running a pub and a bistro under one roof often means separate reports from separate systems that never quite agree. Loaded pulls your POS sales, alongside your stock management and workforce info, so you're working from a single set of numbers (and tools) instead of comparing two.
- Real-time POS sales synced straight from your existing system, no manual entry.
- Stock margins tracked at the item level, not just one overall cost-of-goods number.
- Labour cost tracked live against sales, across your whole team.
Does a pub's bigger team and trading hours need rostering to work differently?
Usually, yes. Pubs often run larger teams across longer trading hours, covering the bar, bistro and sometimes functions. Penalty rates, overtime and public holiday loadings vs sales need to be calculated automatically across every shift, not worked out at the end of the week. At that scale, even small overage mistakes can quickly become expensive.
- Smart rosters for bigger teams across late nights and weekend-heavy trading.
- Award rules auto-applied - penalty rates, overtime, super and public holiday loading.
- Wage cost vs sales trend analysis, updated in real time.
What to look for in pub management software
Do you know what your best bartender is really worth?
The difference between your best and worst bartender can be as much as $300 in sales per hour. Most operators have never actually measured it. Loaded shows you, in real time, so you know exactly what it's costing you — and what to do about it.
Why pub operators choose Loaded
LOADED WORKS WITH LEADING POS
See how Loaded can work for your pub
Whether you're running one pub or twenty, every hospitality business is unique - so all our demos are delivered one-on-one by a Growth Expert who has actually run a pub, not read about one.
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"Having both costs of goods & wages in one place is crucial for our business. It means we are less reactive and far more proactive. With real time reporting on our two biggest costs, we have seen a 10% increase in net profit with the implementation of Loaded."
Frequently asked questions
Does Loaded handle both bar and bistro operations in one pub?
Yes. Loaded brings your bar and bistro into one connected hospitality back office, covering beverage stock, food inventory, recipes, purchasing, cashups, workforce and reporting. Depending on your POS setup, you can track each area separately while still seeing the performance of the whole pub in one place.
How does Loaded manage a larger team across longer trading hours?
Loaded helps pubs manage complex rosters, staff availability, leave, timeclock records, shift approvals and labour costs across long and varied trading hours. Australian venues can configure award rules for penalty rates, overtime and public holiday loadings, reducing manual payroll work and helping managers keep wages on target as the week plays out.
Can Loaded show revenue and cost across the whole pub, not just one area?
Yes. Loaded connects sales from your POS with labour, stock, purchasing and cashup data across the bar, bistro and function areas. You can see whole-pub performance in one dashboard, then drill into revenue streams or individual venues to understand where margins are improving or slipping.
Is Loaded suitable for an independent pub or only larger groups?
Loaded works for both independent pubs and multi-venue pub groups. A single pub can use Loaded to simplify stock, rostering, cashups and reporting, while larger groups can standardise processes, manage teams across venues and view consolidated performance without losing site-level detail.
Will switching to Loaded slow down service across the bar and bistro, or mean replacing our POS?
No. Loaded works alongside your existing POS, payroll and accounting systems rather than replacing the tools your team uses during service. Data syncs in the background, so the bar and bistro can keep operating as usual while managers gain better control of stock, labour, cashups and overall pub performance.
We've always accepted cash and stock discrepancies as part of running a pub with lots of moving parts. Is that normal?
Cash and stock discrepancies are common in pubs, but they do not need to remain unexplained. Loaded connects POS sales, stock movements, purchasing, recipes and cashups, helping you identify where variances occurred and what may have caused them. That means less guesswork around wastage, overpouring, incorrect recipes, missing stock or cash differences, and a clearer view of what is affecting your pub's margin.