Find the leaks eating into your cafe profits.
Over 10,000 successful hospitality owners and managers love Loaded
How do I know what each coffee or food item is really costing me?
Milk, coffee and food ingredient prices move constantly, and pricing a menu on gut feel means margins quietly erode. Loaded costs every recipe down to the individual ingredient, so your pricing reflects what you're actually paying today.
- Recipe and menu costing down to the individual ingredient, coffee included.
- All supplier invoices received and matched in real time via AI invoice scanning.
- Menu and recipe costs update automatically as ingredient and supplier pricing changes.
How do I get on top of wastage on perishable stock?
Perishables in a cafe move fast, and wastage that isn't tracked in real time just becomes a line item you write off at the end of the month. Loaded shows you wastage at the item level, and allows you to focus on only the items you have problems with.
- Item-level stocktaking and variance analysis on every perishable ingredient.
- Wastage flagged in dollars, so you can focus your time on the items where you can make the most profit impact.
- Make recipe and menu changes after the fact, then backdate them to analyse what you should have actually used.
How do I roster a mostly casual, part-time cafe team?
Cafe teams often have significant numbers of casual and part-time team members with variable availability. Generic rostering tools weren't built for that. Loaded handles shift swaps, availability and time-and-attendance simply, with AU award compliance built in.
- Rostering and shift swaps built for casual and part-time teams.
- Timeclock and time-and-attendance, fully AU award compliant.
- Wage cost for both food and beverage tracked live against sales, not just a fixed roster guess.
How do I keep pricing and stock consistent across multiple cafe sites?
Running more than one cafe usually means every site tracks stock and pricing slightly differently, making it hard to compare performance. Loaded gives every site the same recipes, stock control and reporting, rolled into one consolidated view.
- Consistent recipes and menu costing applied across every site.
- Consolidated reporting across your whole cafe group.
- One system instead of a different spreadsheet or set of software at each site.
What to look for in cafe management software
Do you know what your menu is really costing you?
Cafe operators who move to Loaded see cost of goods drop by 8% on average — because every recipe is finally priced against what you're actually paying today, not last time you updated your menu.
Why cafe operators choose Loaded
LOADED WORKS WITH LEADING POS
See how Loaded can work for your cafe
Whether you're running one cafe or twenty, every hospitality business is unique - so all our demos are delivered one-on-one by a Growth Expert who has actually run a venue, not read about one.
Book your demo
"Seeing forecast sales that match to the roster very much helps us keep labour costs at a certain percentage. Having live cost of goods and seeing any dishes that are outside of our cost threshold allows us to take action immediately. These two areas have saved us and made us a lot of money.
Frequently asked questions
Does Loaded work for a single cafe or only multi-site groups?
Loaded works for both independent cafes and multi-site cafe groups, with no minimum venue count. A single cafe can use Loaded to manage stock, rostering, wages, cashups and reporting, while larger groups can standardise operations and see performance across every location.
How does Loaded help cafes reduce wastage on perishable stock?
Loaded connects stocktakes, purchases, recipes and POS sales to show where actual stock use differs from what should have been used. Item-level variance reporting helps identify wastage, over-portioning, spoilage, incorrect recipes and missing stock before they quietly erode your cafe's margin.
Can Loaded roster casual and part-time cafe staff?
Yes. Loaded handles casual, part-time, full-time and salaried team members across changing cafe rosters. Staff can view shifts, submit availability and leave, swap eligible shifts and clock in through Loaded. Managers can track rostered wages against sales and configure Australian award rules for penalty rates, overtime and public holiday loadings.
What POS systems does Loaded integrate with for cafes?
Loaded integrates with many of the POS systems commonly used by cafes, including Square, Lightspeed, Bepoz, SwiftPOS, Idealpos, Impos, OrderMate, Wizbang and more. Sales data flows from your POS into Loaded, giving you a connected view of revenue, labour, stock and margin without duplicate data entry.
Will Loaded slow down service at the counter?
No. Loaded works alongside your existing POS rather than replacing it, with sales data syncing in the background. Your team can keep taking orders and serving customers as usual while Loaded gives managers better visibility over stock, wages, cashups and overall cafe performance.