Find the leaks eating into your cafe profits.
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What should pub management software cover?
Pub management software should connect your stock, workforce and POS revenue in one back office system. A pub is often a bar, bistro and large team under one roof, so you need one clear view of costs and performance across the entire venue. The right platform should help you control margins on tap beer, wine, spirits and food, while showing how purchasing, wastage, staffing and sales are affecting profit as the day plays out.
- Beverage and kitchen stock both managed, not as two separate systems with two different workflows.
- Live recipe costing and wastage tracking for draught beer, cocktails, wines and bistro dishes.
- Rostering, timeclock and labour costs connected to sales, so staffing decisions reflect trade.
Why does stocktaking always feel like such a punishment?
Usually because a full stocktake takes forever, the team don't want to do it, and nobody believes in the numbers you get back. It just creates stress and finger-pointing for no visible improvement in margins. Loaded lets you stocktake down to single problem items instead of the whole inventory every time, so your biggest losers can become your biggest winners.
- Flexible stocktaking right down to single problem items, not the whole pub stock list every time.
- Analyse wastage per item with full tracking of inwards and calculated usage.
- Item-level variance analysis - not just that stock is missing, but what value.
How do I get one view of my pub's performance?
Running a pub and a bistro under one roof often means separate reports from separate systems that never quite agree. Loaded pulls your POS sales, alongside your stock management and workforce info, so you're working from a single set of numbers (and tools) instead of comparing two.
- Real-time POS sales synced straight from your existing system, no manual entry.
- Stock margins tracked at the item level, not just one overall cost-of-goods number.
- Labour cost tracked live against sales, across your whole team.
Does a pub's bigger team and longer trading hours need rostering to work differently?
Usually, yes. Pubs often run larger teams across longer trading hours, covering the bar, bistro and sometimes functions. Penalty rates, overtime and public holiday loadings vs sales need to be calculated automatically across every shift, not worked out at the end of the week. At that scale, even small overage mistakes can quickly become expensive.
- Smart rosters for bigger teams across late nights and weekend-heavy trading.
- Award rules auto-applied - penalty rates, overtime, super and public holiday loading.
- Wage cost vs sales trend analysis, updated in real time.
What to look for in pub management software
Do you know what your best bartender is really worth?
The difference between your best and worst bartender can be as much as $300 in sales per hour. Most operators have never actually measured it. Loaded shows you, in real time, so you know exactly what it's costing you — and what to do about it.
Why pub operators choose Loaded
LOADED WORKS WITH LEADING POS
See how Loaded can work for your pub
Whether you're running one pub or twenty, every hospitality business is unique - so all our demos are delivered one-on-one by a Growth Expert who has actually run a pub, not read about one.
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"Having both costs of goods & wages in one place is crucial for our business. It means we are less reactive and far more proactive. With real time reporting on our two biggest costs, we have seen a 10% increase in net profit with the implementation of Loaded."
Frequently asked questions
Does Loaded handle both bar and bistro operations in one pub?
Yes - stock, recipes and reporting cover your full food and beverage operation, not just the bar.
How does Loaded manage a larger team across longer trading hours?
Rostering and timeclock handle any shift pattern and team size, with AU award compliance - penalty rates, overtime, public holiday loading - built in.
Can Loaded show revenue and cost across the whole pub, not just one area?
Yes - the dashboard pulls revenue, labour and stock from your POS in real time across your whole operation.
Is Loaded suitable for an independent pub or only larger groups?
Both - independent pubs and multi-venue pub groups both use Loaded.
What does Loaded cost for a pub running both food and beverage service?
Team or Stock start at $169/venue/month each; Hub - both, plus consolidated reporting - is $249/venue/month, which is what most mixed food-and-beverage pubs choose.
Will switching to Loaded slow down service across the bar and bistro, or mean replacing our POS?
No - Loaded runs alongside your existing POS rather than replacing it, syncing data in the background, so there's no change to how your bar or kitchen team works.
We've always just accepted cash and stock discrepancies as part of running a pub with a lot of moving parts - is that normal?
It's common, but it doesn't have to be a mystery. Loaded ties your stock, POS and cashup together across the whole operation so you can actually see what happened, instead of just accepting the loss.