Find the leaks eating into your cafe margin.
Over 10,000 successful hospitality owners and managers love Loaded
How do I know what each coffee or food item is really costing me?
Milk, coffee and food ingredient prices move constantly, and pricing a menu on gut feel means margins quietly erode. Loaded costs every recipe down to the individual ingredient, so your pricing reflects what you're actually paying today.
- Recipe and menu costing down to the individual ingredient, coffee included.
- All supplier invoices received and matched in real time via AI invoice scanning.
- Menu and recipe costs update automatically as ingredient and supplier pricing changes.
How do I get on top of wastage on perishable stock?
Perishables in a cafe move fast, and wastage that isn't tracked in real time just becomes a line item you write off at the end of the month. Loaded flags shrinkage and wastage at the item level, as it happens, not after stocktake.
- Item-level stocktaking and variance analysis on every perishable ingredient.
- Wastage flagged in real time, not discovered weeks later.
- Stock counts synced with POS sales to catch shrinkage early.
How do I roster a mostly casual, part-time cafe team?
Cafe teams are usually casual and part-time with variable availability, and generic enterprise rostering tools weren't built for that. Loaded handles shift swaps, availability and time-and-attendance simply, with AU award compliance built in.
- Rostering and shift swaps built for casual and part-time teams.
- Timeclock and time-and-attendance, fully AU award compliant.
- Wage cost tracked live against sales, not just a fixed roster guess.
How do I keep pricing and stock consistent across multiple cafe sites?
Running more than one cafe usually means every site tracks stock and pricing slightly differently, making it hard to compare performance. Loaded gives every site the same recipes, stock control and reporting, rolled into one consolidated view.
- Consistent recipes and menu costing applied across every site.
- Consolidated reporting across your whole cafe group.
- One system instead of a different spreadsheet per site.
What to look for in cafe management software
Do you know what your menu is really costing you?
Restaurant operators who move to Loaded see cost of goods drop by 8% on average — because every recipe is finally priced against what you're actually paying today, not last time you updated your menu.
Why cafe operators choose Loaded
LOADED WORKS WITH LEADING POS
See how Loaded can work for your cafe
Whether you're running one cafe or twenty, every hospitality business is unique - so all our demos are delivered one-on-one by a Growth Expert who has actually run a venue, not read about one.
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"Having both costs of goods & wages in one place is crucial for our business. It means we are less reactive and far more proactive. With real time reporting on our two biggest costs, we have seen a 10% increase in net profit with the implementation of Loaded."
Frequently asked questions
How does Loaded help control food cost on a menu?
Every recipe connects to live ingredient pricing and POS sales, so you see real margin per dish, not an estimate.
Can I track labour cost against sales in real time?
Yes - the dashboard shows labour as a live percentage of revenue, not something you find out after payroll runs.
Does Loaded manage ordering across multiple suppliers?
Yes - centralised purchase orders go to every supplier from one place, with standing order templates for regular items.
What POS systems does Loaded integrate with for restaurants?
25+ POS systems including Square, Lightspeed, Bepoz, SwiftPOS and Idealpos.
Is Loaded built for independent restaurants or restaurant groups?
Both - plans scale from a single restaurant to a multi-venue group without changing how the platform works.
We've always just accepted that some menu items make less than we think - is that normal?
It's common, but it doesn't have to stay a mystery. Loaded ties your recipes, supplier pricing and POS sales together so you can see exactly which dishes are underperforming, instead of guessing.